Welcome to Board.Vision Tutorials. In this tutorial, we will walk you through the steps to create a Meeting

To create a meeting:

1) From the left navigation menu, go to Meetings & Events, and click on +Add Meeting.



2) Once you have clicked on the +Add Meeting button, you will be directed to the Add Meeting Page.
 

3) Enter the mandatory fields such as Meeting Name, Venue, Date, Start time and End Time.



4) To add in participants into this Meeting, scroll down to Add Participants and click on the white box provided.


5) A Search to Add Participants window will pop up.



6) Type in the Business User’s name into the white box provided within the Search to Add Participants window. 


7) Then, click to select the name, which will then be added into the Add Participants section.



8) If you have created user groups such as committees within your organization, you can add in User Groups as Participants.
 

9) Click on User Groups tab from the Search to Add Participants window.
 

10) Then, select the user group from the listing. 

e.g the ‘Discussion Team’ has been added as Participants.



11) Click on Save as Draft, to proceed to add in your Agenda and all related documents.



12) Once you have clicked on Save as Draft, you will be directed to the View Meeting page. 


13) To add in your Meeting Agenda and its related documents, scroll down to Agenda Details and click on +Add Agenda.



14) From the Add Agenda window, enter the mandatory Item Name and select Item Type.


15) Then, click on Save and Close.



16) To add in documents into a Meeting Agenda, click on the Add Document icon. 



17) Once you have clicked on the Add Document icon, an Add Document window will pop-up.


18) Click on Choose Filethen input a Document Title and Description.


19) If you wish to disallow Users to download, uncheck the Allow download option.


20) Click on Confirm.



21) The uploaded documents will be retrievable under the Related Documents column.


22) To view, click on View Documents



23) Click on the following Actions icon:


A close up of a logo 
Description automatically generated

To edit Agenda details.

 

 

To add Documents.

 

A close up of a logo 
Description automatically generated 

To delete Agenda.



24) Once you have added the Meeting Agenda and related documents, scroll up to click on Activate and Notify. 



25) Once you have clicked on Activate and Notify, a Notification window will pop-up.


26) You can select to Notify via Email and/or Push Notification.


27) From the Participants & EA list, select the names you wish to notifythen click on Confirm.



You have successfully created a meeting.

 

Congratulations! You have completed the tutorial on How to Create a Meeting.