Welcome to Board.Vision Tutorials. In this tutorial, we will walk you through the steps to create a meeting.
Important Note: Board.Vision web app is supported on Google Chrome (version 65.0 and later) and Microsoft Edge (version 87.0 and later).
To create a meeting:
1) Log in to your Board.Vision account using your registered email address and password.
2) From the left navigation menu, go to Meetings & Events, and click on +Add Meeting.
3) On the Add Meeting page, enter the mandatory fields such as Meeting Name, Venue, Date, Start time, and End Time.
4) To add participants into this Meeting, scroll down to Add Participants and click on the white box provided.
5) A Search to Add Participants window will pop up.
6) Type in the Business User’s name into the white box provided within the Search to Add Participants window.
7) Then, click to select the name, which will then be added into the Add Participants section.
8) If you have created user groups such as committees within your organization, you can add User Groups as Participants.
9) Click on the User Groups tab from the Search to Add Participants window.
10) Then, select the user group from the listing. e.g the ‘Discussion Team’
11) Click on Save as Draft, to proceed to add in the Agenda and all related documents.
12) On the View Meeting page, scroll down to the Agenda Details section and click on +Add Agenda.
13) On the Add Agenda pop-up window, enter the mandatory Item Name and select Item Type.
14) To recuse a participant from viewing an Agenda, select from the Recused Attendees dropdown list. Then, click on Save and Close.
15) To add documents to a meeting agenda, click on the Add Document icon.
16) On the Add Document pop-up window, click on Choose File, then enter a Document Title.
17) To recuse a participant from viewing an agenda document, select from the Recused Attendees dropdown list.
18) If you wish to disallow users to download, uncheck the Allow download option. Then, click on Confirm.
19) The uploaded documents will be retrievable under the Related Documents column. To view, click on View Documents.
20) Click on the following Actions icon:
To edit Agenda details.
To add Documents.
To delete Agenda.
21) To delete Agenda Documents, click on View Documents and click on the Trash icon 
.
22) To edit Agenda Document, click on View Documents and click on the Pen icon 
.
23) On the Edit Agenda Document pop-up window, edit the information as necessary. Then, click on Confirm.
24) Once you have added the meeting agenda and related documents, scroll up to click on Activate and Notify.
25) Once you have clicked on Activate and Notify, a Notification window will pop up.
26) You can select to Notify via Email and/or Push Notification.
27) From the Participants & EA list, select the names you wish to notify, then click on Confirm.
You have successfully created a meeting.
Congratulations! You have completed the tutorial on how to create a meeting.
If you face any issues in completing the steps shown in this tutorial, please reach out to our Customer Experience Team at support@board.vision or +65 69097100 and we will be happy to help.
Our hotline operating hours are from Mondays to Fridays 9:00 AM to 6:00 PM SGT (excluding weekends and public holidays).