Welcome to Board.Vision Tutorials. In this tutorial, we will walk you through the steps to act on an Approval as an Alternate Director.
To act on Approval as an Alternate Director:
1) Log in to the Board.Vision App with your registered email address and password.
2) Once you have logged in, you will be directed to your Upcoming Items.
3) Tap on the Approval that requires your response.
4) You will be directed to the Vote on behalf pop-up window. Choose the Principal Director you want to act for, then tap on Confirm.
Important Note: If you have been added as Director and Alternate Director in the Approval, you will be able to see your name and the Principal Director's name who has appointed you as an Alternate Director.
5) Once you have tapped on Confirm, you will see a pop-up message to inform you are acting as an Alternate Director to a Principal Director. E.g. You're the alternate director to Gary Tee.
6) On the Approval document,
a) Tap on the Supporting button (see blue box) at the bottom right corner, to view the supporting documents associated with the Approval.
b) Tap on the Action button (see red box) at the bottom right corner, to proceed to act on the Approval.
Important Note: The blue icon on the Action button represents that you are acting as an Alternate Director.
7) Then, tap on a response action; Approve, Disapprove, or Abstain.
Tap on the Add Remarks if you wish to leave a comment on the Approval. Do note that the comment will be visible to Administrators and other Directors.
If you want to switch the role between Director and Alternate Director, tap on Switch Role.
Important Note: No matter whether you have chosen yourself as Director or Alternate Director, the annotated Approval document will be shared among them.
8) If you had entered any remarks, once you have tapped on a response action, an Edit Remarks window will pop up.
Tap on your existing remarks if required to amend (see blue box), then tap on Continue.
9) Next, a screen will pop up reflecting your response selection with your saved signature. Tap on Continue to proceed.
10) If the Approval requires an OTP to affirm your response, you will receive a 6-digit OTP on your registered mobile phone number via SMS. Alternatively, you can use Authy to generate an OTP.
11) Once the authentication has been verified successfully, your response will be captured on the Approval Information page.
12) If you are still having pending actions, you will see a Pending Action(s) pop-up window. To continue to act on the Approval,
a) Choose a user from the list, then tap on Confirm, OR
b) Tap on Continue to Approval Info.
13) On the Approval Information page, you will be able to view your submitted response (E.g. You Approved / You Disapproved / You Abstained) and added remarks (if any).
If the Principal Director did not respond to the Approval, he/she will be shown under the No Response status.
When the Principal Director has responded to the Approval, his/her response will overwrite the Alternate Director's response. The Alternate Director's response will be hidden from the Approval.
When the Principal Director has responded to the Approval before the Alternate Director, the Approval will be moved to the Completed page and no action is required from the Alternate Director. The Approval status will reflect as No Action Taken (see yellow box).
To view your Principal Director's response, tap on the Approval from the Completed page. Then, tap on Show Voters. The Principal Director's response will be shown under the Approved / Disapproved / Abstained status.
Congratulations! You have completed the tutorial on how to act on an Approval as an alternate Director.
If you face any issues, please reach out to our Customer Experience Team at email@example.com or +65 69097100 and we will be happy to help.
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