Welcome to Board.Vision Tutorials. In this tutorial, we will walk you through the steps to act on a notification to circulate your Section 165 shareholdings by appointment date disclosure prepared by your Authorised Preparer.
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To act on a notification to circulate your Section 165 shareholdings by appointment date disclosure prepared by your Authorised Preparer:
1) Access to your Inbox or Junk email.
2) Search for an email from Board.Vision <notifications@board.vision>, with the title “Authorised Preparer ‘Preparer’s Name’ has prepared draft Disclosure(s) for your confirmation”.
3) From the email, click on the Director’s Disclosure link in green. Then, you will be directed to the Director’s Disclosure login page.
4) Log in to your Director Disclosure account using your registered email address and password.
5) Once you are logged in, the Current Appointments / Interests section under Section 156 will be shown as your main screen.
6) Click on the Section 165 button next to Section 156 and you will be directed to the Current Shareholdings section.
7) Click on the Arrow down icon and select Shareholdings By Appointment Date from the dropdown menu and you will be directed to the Shareholdings By Appointment Date section.
8) Click on the checkbox next to the SN, then click on the Send Disclosure button. 
9) Then, you will be directed to the Send Disclosure pop-up window. Select the Section 165 Disclosure checkbox and you will be required to preview your disclosure.
10) Once you have selected the checkbox(es), the Preview Disclosure window will pop up.
Then, click Okay, Preview to preview your disclosure which will be opened in a new tab.
Note: Please ensure that you have disabled the pop-up blocker on your browser to be able to preview the disclosure in a new tab.
11) To edit the distribution list, click on the Edit Distribution List button.
12) If you wish to send the disclosure to other recipients not listed within the Distribution List, enter their email addresses into the CC field.
Select the "Save Distribution List for next circulation" box, if you wish to save the distribution list for your next circulation.
Then, click on the Save button.
Note: The S165 Distribution List will display individuals holding appointments as Alternate Director, CEO, Director, Director-Chairman, Director-Deputy Chairman, and Company Secretaries.
Your Authorised Preparer(s) will also be auto-included in email circulation.
13) If you wish to preview your disclosure again, click the Eye button next to Edit Distribution List.
14) To proceed to circulate your pending circulation,click on Yes, Send.
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On Email Notifications
1) If you are circulating your Section 165 shareholdings by appointment date of a Board.Vision Company,
You will receive an email notification from Board.Vision <notifications@board.vision> with the same title “<Director Name> – Director’s disclosure pursuant to Section 165 of the Companies Act 1967”.
Note: This email will be sent to the Chairman and Directors, and Named Company Secretaries related company(ies) in which you have directorship appointment.
Email 1
The recipients will be as follows:-
- To Chairman and Directors
- Cc Company Secretary(ies), your Authorised Preparers, and any recipients added to the CC field on the Distribution List.
2) If you are circulating your Section 165 shareholdings by appointment date of a non-Board.Vision Company,
You will receive TWO email notifications from Board.Vision <notifications@board.vision> with the same title “<Director Name> – Director’s disclosure pursuant to Section 165 of the Companies Act 1967”.
a) Email 1
The recipients will be as follows:-
- To Director (you)
- Cc Your Authorised Preparers, and any recipients added to the CC field on the Distribution List.
b) Email 2
The recipients will be as follows:-
- To Company Secretary(ies)
- Cc Director (yourself) and your Authorised Preparer(s).
You have completed the tutorial on how to act on a notification to circulate a Section 165 shareholdings by appointment date disclosure prepared by your Authorised Preparer.
If you face any issues in completing the steps shown in this tutorial, please reach out to our Board.Vision Customer Success Team at support@board.vision or +65 6909 7100 and we will be happy to help.
Our hotline operating hours are from Mondays to Fridays 9:00 AM to 6:00 PM SGT (excluding public holidays).