Welcome to Board.Vision Tutorials. In this tutorial, we will walk you through the steps to act on a notification to circulate a disclosure prepared by the Authorised Preparer.
Important Note: Board.Vision web app is supported on Google Chrome (version 65.0 and later) and Microsoft Edge (version 87.0 and later).
So, let's get started. Check out the video linked below. Alternatively, follow the step-by-step instruction provided.
To act on a notification to circulate a disclosure prepared by the Authorised Preparer:
1) Access to your Inbox or Junk email.
2) Search for an email from Board.Vision<notifications@board.vision>, with the title “Authorised Preparer ‘Preparer’s Name’ has prepared draft Director’s Disclosure(s) for your confirmation”.
3) From the email, click on the Director’s Disclosure link in green. Then, you will be directed to the Director’s Disclosure login page.
4) Log in to your Director’s Disclosure account, using your registered email address and password.
5) Once you are logged in, both Sections 156 and 165 will be visible on your screen.
6) Click on the Send Disclosure button.
7) Select the "Section 156 Disclosure" box.
8) On the Preview Disclosure pop-up window, click on Okay, Preview to preview your disclosure.
10) To edit the distribution list, click on the Edit Distribution List button.
11) If you wish to send the disclosure to other recipients not listed within the distribution list, enter their email addresses into the CC field.
Select the "Save Distribution List for next circulation" box, if you wish to save the distribution list for your next circulation.
Then, click on the Save button.
Note: The S156 Distribution List will only display individuals holding appointments as Alternate Director, CEO, Director, Director-Chairman, Director-Deputy Chairman, and Company Secretaries.
122) If you wish to preview your disclosure again, click on the Eye button next to Edit Distribution List.
13) To proceed to circulate your pending circulation:
- Click on Yes, Circulate (as shown Figure 1); or
- Click on Notify Preparer to Circulate (as shown Figure 2) if you wish to notify your Authorised Preparer(s) to circulate the disclosure on your behalf.
If you had chosen to circulate the disclosure, you will receive TWO email notifications from Board.Vision <notifications@board.vision> with the same title “Director Name – Director’s disclosure pursuant to Section 156 of the Companies Act 1967”.
Email 1 - To: Chairman and Directors
The recipients will be as follows:-
- To All Chairman and Directors
- Cc Company Secretary(ies), your Authorised Preparers, and any recipients who have been added to the CC field on the Distribution List.
Email 2 -To: Company Secretary
The recipients will be as follows:-
- To All Company Secretary(ies)
- Cc Director (yourself) and your Authorised Preparer(s).
If you had chosen to notify your Authorised Preparer(s) to circulate the disclosure on your behalf, your Authorised Preparer(s) will receive an email notification from Board.Vision <notifications@board.vision> with the title “You have been authorised to circulate director's disclosure(s) for 'Director's Name'.
Congratulations! You have completed the tutorial on how to act on a notification to circulate a disclosure prepared by the Authorised Preparer.
If you face any issues in completing the steps shown in this tutorial, please reach out to our Customer Experience Team at support@board.vision or +65 69097100 and we will be happy to help.
Our hotline operating hours are from Mondays to Fridays 9:00 AM to 6:00 PM SGT (excluding weekends and public holidays).