Welcome to Board.Vision Tutorials. In this tutorial, we will walk you through the steps to act on a notification to circulate your Section 156 disclosure prepared by your Authorised Preparer.
Important Note: The Board.Vision web app is optimized and supported for desktop use on Google Chrome (version 65.0 and later) and Microsoft Edge (version 87.0 and later). Please note that this support is intended for desktop environments and is not applicable to mobile devices.
To act on a notification to circulate your Section 156 disclosure prepared by your Authorised Preparer:
1) Access to your Inbox or Junk email.
2) Search for an email from Board.Vision <notifications@board.vision>, with the title “Authorised Preparer ‘Preparer’s Name’ has prepared draft Director’s Disclosure(s) for your confirmation”.
3) From the email, click on the Director’s Disclosure link in green. Then, you will be directed to the Director’s Disclosure login page.
4) Log in to your Director Disclosure account using your registered email address and password.
5) Once you are logged in, both Sections 156 and 165 will be visible on your screen.
6) Click on the Send Disclosure button at the top right side of your screen.
7) On the Circulate Disclosure pop-up screen, select the "Section 156 Disclosure" box.
8) Once you have selected the checkbox, the Preview Disclosure window will pop up.
Then, click Okay, Preview to preview your disclosure which will be opened in a new tab.
Note: Please ensure that you have disabled the pop-up blocker on your browser to be able to preview the disclosure in a new tab.
9) To edit the distribution list, click the Edit Distribution List button.
10) If you wish to send the disclosure to other recipients not listed within the Distribution List, enter their email addresses into the CC field.
Select the "Save Distribution List for next circulation" box, if you wish to save the distribution list for your next circulation.
Then, click on the Save button.
Note: The S156 Distribution List will only display individuals holding appointments as Alternate Director, CEO, Director, Director-Chairman, Director-Deputy Chairman, and Company Secretaries.
11) If you wish to preview your disclosure again, click on the Eye button next to Edit Distribution List.
12) To proceed to circulate your pending circulation, click on Yes, Circulate.
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You will receive an email notification from Board.Vision <notifications@board.vision> with the title “<Director Name> – Director’s disclosure pursuant to Section 156 of the Companies Act 1967”.
Email 1
- To All Chairman and Directors
- Cc Company Secretary(ies), your Authorised Preparers, and any recipients who have been added to the CC field on the Distribution List.
If you are circulating your Section 156 disclosure on your directorship appointment in a non-Board.Vision Company, Email 2, as shown below will also be sent to the Company Secretary(ies) of the non-Board.Vision company.
Email 2
The recipients will be as follows:-
- To All Company Secretary(ies)
- Cc Director (yourself) and your Authorised Preparer(s).
You have completed the tutorial on how to act on a notification to circulate a Section 156 disclosure prepared by your Authorised Preparer.
If you face any issues in completing the steps shown in this tutorial, please reach out to our Board.Vision Customer Success Team at support@board.vision or +65 6909 7100 and we will be happy to help.
Our hotline operating hours are from Mondays to Fridays 9:00 AM to 6:00 PM SGT (excluding public holidays).