Why the Secretary's Name Does Not Appear in the Disclosure Distribution List?

Modified on Fri, 17 Oct at 12:23 PM

When circulating Directors’ Disclosures (Sections 156 and 165), you may notice that the Company Secretary’s name or email is not reflected in the Distribution List on the disclosure form.

a) For Board.Vision companies
The Company Secretary’s details are automatically pulled from the Register of Secretaries into the Director’s Disclosure Section 156 and the Distribution List.

If the Company Secretary’s name does not appear, please ensure that the company Administrator has:

Confirmed the Date of Appointment, and
Selected the ‘Named Company Secretary’ checkbox in the Register of Secretaries.

b) For non-Board.Vision companies
Directors or Authorised Preparers are required to manually enter the Company Secretary’s details when adding a new Appointment or Interest. The Company Secretary’s name will then appear in the Distribution List.

Important Note:

Both Board.Vision and Non-Board.Vision company can have more than one company secretary in the Director's Disclosure Section 156 and Distribution List.

To check who is/are the Company Secretary(ies) in the Director's Disclosure portal:

1) Log in to your Director's Disclosure account using your registered email address and password.

2) Once you are logged in, both Sections 156 and 165 will be visible on your screen.

3) Click on the appointment or interest you would like to view.

4)Then, on the Change In Appointments / Interests page, you will be able to view the Co-Sec Name, Co-Sec Phone No., and Co-sec Email.

5) The Company Secretary(ies) will also appear in the Distribution List.

To find out more about how to add a user to the Register of Secretaries and confirm his or her date of appointment, click here.

To find out more about how to add a new appointment or interest, click here.

If you have any queries, please reach out to our Board.Vision Customer Success Team at support@board.vision or +65 6909 7100 and we will be happy to help.

Our hotline operating hours are from Mondays to Fridays 9:00 AM to 6:00 PM SGT (excluding public holidays).