How to Add a New Shareholding or Interest for a Director

Welcome to Board.Vision Tutorials. In this tutorial, we will walk you through the steps to add a new shareholding or interest for a Director.

Important Note: Board.Vision web app is supported on Google Chrome (version 65.0 and later) and Microsoft Edge (version 87.0 and later).

To add a new shareholding or interest for a Director: 

1) Log in to your Director Disclosure account using your registered email address and password.  

2) Once you are logged in, both Sections 156 and 165 will be visible on your screen. At the top right of the screen, you will be able to see your Director’s name.  

3) If you wish to switch to act for another Director, 

a) Click the Director’s name at the top right corner.
b) In the “Switch Director” pop-up window, select the Director you want to act for.
c) Click Switch Director to confirm. 

4) Go to Section 165 to proceed to th Current Shareholdings section. Then, click on the Add Interest button at the top right of the screen. 

5) When entering the company name, a dropdown list with company options will appear.

After selecting a company from the dropdown, the Company Registration Number (UEN) and Country of Registration fields will be automatically populated. 

You may use the "Search Company" function to find the company details.

Important Note:
In some cases, the company you are trying to disclose may not appear in the dropdown list. This could be due to one of the following reasons:

• The entity is newly incorporated, such as a Temasek-related company that has not yet been added to the Board.Vision database.

• There are no existing records for the company in the system.

If this occurs, you can manually enter the Company UEN, Company Name, and Country of Registration to proceed.

6) Under the Direct Interest section, click the + icon.

7) Select either Self or Joint from the "Interest Held By" dropdown menu.  

8) Select Ordinary Shares, Preference Shares, Bonds or Others from the "Description of Interest" dropdown menu.

9) Once you have selected Preference Shares, Bonds, or Others, an additional field titled “Please Specify” will appear, allowing you to provide more details or a description of the security. 

10) Next, click +Add New Interest or + Add New. 

11) Then, enter the following:

• Nature of Change
• Description of Change (can be the same as above i.e. Nature of Change).
• Date of Change.
• Change in Securities (example: 35000)
• Price (this field is optional. If there is no monetary value (e.g., it was a gift/inheritance/bonus issue) or if this record is a “Past Record” for record-keeping purposes, and price/consideration data is not available, select the “Other” checkbox.)
• Other Consideration – if you had selected "Other", please provide a description.

12) Select the "Require Circulation" checkbox and click on the Confirm button.

Note: Circulation is typically required when the shareholding or interest is newly acquired and needs to be disclosed to the company for transparency and compliance with the Singapore Companies Act 1967.

However, if you are adding historical records as part of system setup or data population (e.g., when the system is first onboarded), circulation may not be necessary.

In such cases, you may leave the "Require Circulation" checkbox unchecked, and the status will be saved without triggering a disclosure circulation.

13) Once done updating, click on Update.

14) If you need to add any Deemed Interest, click the + icon under the "Deemed Interest" section.

15) Select Spouse, Child or Others from the "Interest Held By" dropdown menu. 

Stating the Name or Details is optional.

16) Select Ordinary Shares, Preference Shares, Bonds or Others from the "Description of Interest" dropdown menu.

Once you have selected Preference Shares, Bonds, or Others, an additional field titled “Please Specify” will appear, allowing you to provide more details or a description of the security. 

17) Next, click +Add New Interest or + Add New.

18) Then, enter the following:

• Nature of Change
• Description of Change (can be the same as above i.e. Nature of Change).
• Date of Change.
• Change in Securities (example: 20000)
• Price (this field is optional. If there is no monetary value (e.g., it was a gift/inheritance/bonus issue) or if this record is a “Past Record” for record-keeping purposes, and price/consideration data is not available, select the “Other” checkbox.)
• Other Consideration – if you had selected "Other", please provide a description.

19) Select the "Require Circulation" checkbox and click on the Confirm button.

Note: Please refer to the note in Step 12. 

20) Once done updating, click on Update.

21) Then, click Confirm Shareholdings button at the bottom of your screen. 

22) Click on Yes, Confirm Shareholdings to add the shares to the "Current Shareholdings" section.

You have completed the tutorial on how to add a new shareholding or interest for a Director. 

If you face any issues in completing the steps shown in this tutorial, please reach out to our Board.Vision Customer Success Team at support@board.vision or +65 6909 7100 and we will be happy to help.   

Our hotline operating hours are from Mondays to Fridays 9:00 AM to 6:00 PM SGT (excluding public holidays).